Open two Word documents in one click

 

by Sachi Mohanty

Application: Microsoft Word 2000/2002/2003/2007/2013

Operating System: Microsoft Windows

Navigating to the proper folder and then opening one file — or multiple files — can be a long and repetitive process. Instead, you can simply double-click on a desktop shortcut to open multiple Word documents at once.

To open two documents with a single click, we’ll:

  • Create a shortcut that uses the Winword.exe file to open Word.
  • Locate and insert document paths in a startup shortcut.
  • Discuss ways to customize the shortcut’s appearance, location, and other properties.

Clicking through a hierarchy of folders to open a frequently-used document can become a tedious chore. File folders are convenient places to organize and store all of your Word documents. But, desktop shortcuts are your best bet when you want to access frequently used documents in a flash. In addition, we’ll show you how to create a shortcut that opens more than one document.

Shortcut to open Word

We’ll first create a desktop shortcut to open Word. These steps will help you find the Winword.exe file on the hard disk and familiarize you with the basics of creating shortcuts.

To create a shortcut to open Word:

  1. Right-click on the computer’s desktop and choose New | Shortcut from the shortcut menu.
  2. In the Create Shortcut dialog box, click Browse and navigate to the Winword.exe file, as shown in Figure A. The file is typically located in C:\Program Files\Microsoft Office\Office.
  3. After you navigate to the Winword.exe file, click OK (Open in Word 2002) to close the Browse For Folder (Browse in 2002) dialog box.
  4. Click Next in the Create Shortcut dialog box. You’ll see the Select A Title For The Program dialog box appear.
  5. In the Type A Name For This Shortcut text box, replace WINWORD with a new name for your shortcut and click Finish. We’ve named our shortcut Word 2003. Your shortcut appears on the desktop, as shown in Figure B.
  6. Double-click on the desktop shortcut to test it.

IME18404a

A:

Browse to Winword.exe to create the shortcut.

IME184042b

B:

The shortcut you created is on the desktop.

Open two docs with one shortcut

Now that you know how to create a basic shortcut on the desktop, we’ll introduce a technique that will allow you to open multiple documents with a single shortcut.

To locate the documents you’ll open with the shortcut:

  1. Open My Computer and navigate to the first document you want to include in the shortcut.
  2. Select the path from Windows Explorer’s address bar, as shown in Figure C.
  3. Copy the pathname and paste it into a new Word document.
  4. Navigate to the second document you want to include in the shortcut and then copy and paste its path into the same Word document. The path of the second document can be different from the path of the first document. If you want, you can repeat the process for a third document as well.
  5. Add the document names to the end of each path, as shown in Figure C.
     
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